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Home Privacy policy Privacy notice: Processing personal data in student wellbeing

Pri­vacy no­tice: Pro­cessing per­sonal data in stu­dent well­being

Privacy notice: Data protection activities: joint informative document for data subjects (Articles 13 and 14 of the General Data Protection Regulation [2016/679]).

Pur­poses of pro­cessing per­sonal data

The system records students’ visits to HAMK’s student wellbeing actors: Study psychologist, Student Welfare Officer and/or Special needs teacher. Recording ensures the legal protection of students.

The purpose of the processing of personal data is:

Legal basis for pro­cessing

The processing of personal data in the register is based on the public interest and the law. Main legal instruments include the Finnish Universities of Applied Scienc-es Act 932/2014 and the Finnish Government Decree on Universities of Applied Sciences 1129/2014.

The university of applied sciences does not serve as a health care unit. Instead, HAMK’s wellbeing services (e.g., study psychologist, student welfare officer and special needs teacher) are student welfare services. The higher education institution processes student data in order to perform duties set for universities of applied sciences. The higher education institution must process student personal data in order to enable for the students to study, get guidance, complete studies and/or study for a degree.

Per­sonal data con­tent and re­ten­tion peri­ods of the re­gister

Data cat­egory nameRe­ten­tion period
First name, last name12 years
Per­sonal iden­tity code12 years
Con­tact de­tails12 years
De­gree pro­gramme, teach­ing format, teach­ing group, teach­ing cam­pus, level of edu­ca­tion12 years
Mu­ni­cip­al­ity of res­id­ence12 years
Na­tion­al­ity12 years
Reason for con­tact12 years
Con­tact date12 years
Con­tact sum­mary post­ing12 years
Elec­tronic prin­touts and at­tach­ments re­lated to the sum­mary12 years

Data sub­jects

Students who have used HAMK’s personal wellbeing services are data subjects.

Reg­u­lar sources of data

Data sources include the student and the information in the study administration system.

Re­cip­i­ents of per­sonal data

The system provider is CGI. Data transfer takes place at Frends.

Prin­ciples of data pro­tec­tion of the re­gister

A Manual ma­ter­ial

No manual material is created.

B Data pro­cessed through auto­mated data pro­cessing

Data is stored in an information system. Users have personal user IDs. Access is granted only to those data controllers/persons who are entitled to access and use the data in the system in order to perform their duties.

The lawful processing of personal data is ensured with operating methods that are in compliance with the data handling rules concerning data set.

Auto­mated decision-​making

No automated decision-making is performed on the recorded data.

Trans­fer of data out­side the EU or EEA

No data is transferred outside the EU or EEA.

Rights of the data sub­ject

The EU General Data Protection Regulation (2016/679) provides the data subject with the following rights:

Data con­trol­ler

Häme University of Applied Sciences Ltd
P.O. Box 230 (Visamäentie 35A), FI-13101 Hämeenlinna
13101 Hämeenlinna

Telephone: +358 3 6461, e-mail address: hamk@hamk.fi

Con­tact per­son of the re­gister

Data pro­tec­tion of­ficer

tietosuojavastaava@hamk.fi

Häme University of Applied Sciences Ltd
data protection officer
P.O. Box 230
FI-13101 Hämeenlinna